- What is the complete process?
Step 1: Nominate your company for an award. There are five different nomination forms for the Safety Awards, Wellness Awards, Psychological Safety Award, Young Worker Safety Award and Canada’s Best Health + Safety Culture Award. All five award types have different nominations. See the nominations tab for each one.
Step 2: Our panel of judges review the nominations and creates a shortlist. If you are shortlisted, you will receive an email from us with a link to your employee perception survey. You are required to send this out to your employees and meet a minimum threshold of respondents by a pre-determined deadline set up the safest employers organizing committee. (See FAQ 8 for more details.)
Step 3: Our judges review your nomination packages along with the results of the employee perception survey. They determine the winners. The winners are notified at the end of August. (If you did not win, you will be notified the end of August as well).
Step 4: If you are a winner, you will be required to co-operate with Canadian Occupational Safety magazine and Canada's Safest Employers Awards organizing team on a variety of items, such as filming a video, being interviewed by a journalist and submitting photos of your workforce.
Step 5: The winners attend a gala celebration in October in Toronto to receive their awards.
- When is the deadline to apply?
The deadline to apply for the Safety Award, Psychological Safety Award, Wellness Award and Young Worker Safety Award is Monday, June 1, 2015 at 11:59pm EST. The deadline for Canada’s Best Health + Safety Culture Award is July 15.
- Can I apply for multiple awards?
Yes, you can apply for any or all of the Safety Award, Wellness Award, Psychological Safety Award, Young Worker Safety Award and Canada’s Best Health + Safety Culture Award if you wish. All five award types have different nominations. See the nominations tab for each one.
- Does it cost money to participate in the awards?
No. There is no cost to submit a nomination form or to go through the nomination process.
- We are a Canadian division of an international company, can we apply?
Yes. You simply need to have had a Canadian branch/operations for the past five years in order to apply.
- We have multiple locations/branches across Canada but we only want to nominate one branch. Can we do that?
Yes. You can specify the branch you want to nominate in your nomination form. Please make sure to fill out all parts of the form with just that one branch in mind, such as number of employees, loss time injuries etc. This rule applies to all awards except the Canada's Best Health + Safety Culture Award. That award is intended only for an entire organization; not divisions or branches.
- When will I know if I am shortlisted?
Shortlisted companies for the Safety Awards, Wellness Award, Psychological Safety Award, Young Worker Safety Award will be notified by email early June with a link to the employee perception survey. Shortlisted companies for Canada’s Best Health + Safety Culture Award will be notified late July with a link to an employee perception survey.
- Will I be contacted if I did not make the shortlist?
Yes, you will receive an email by the end of August.
- How does the survey work?
You will receive a link to the survey that you need to pass along to all your employees. If you have between 20 and 5,000 employees, you will need at least 20 per cent of your employee population to complete the survey to move on to the next phase of the competition. If you have between 5,001 and 10,000 employees, you need 10 per cent of them to complete the survey. And companies with more than 10,000 workers need five per cent.
This is a mandatory requirement. You will be given instructions on how to monitor the number of employees that have filled out the survey. The survey includes about 25 questions and takes about five minutes to complete. The survey will close mid-July.
If you wish to apply for more than one award, the surveys can be combined to give you just one link that you send to your employees, except for the young worker award.
The survey for the young worker award must be sent out just to those workers in your organization who are under the age of 25.
- Can I get an extension on the survey?
Unfortunately, no extensions will be given for any reason.
- I applied for more than one award. Do I need to deploy surveys for all of them?
Yes, the employee perception surveys are different for the Safety Award, Wellness Award, Psychological Safety Award, Young Worker Safety Award and Canada’s Best Health + Safety Culture Award, therefore, different surveys must be deployed. If you wish, we can consolidate the survey questions into one link for you to send your employees, but you will need to let them know it will take longer for them to fill out this all-encompassing survey, and some questions might be duplicated. Each award's survey takes about five minutes to complete, so if you want three award surveys combined into one link (say for the Safety Award, Wellness Award and Psychological Safety Award, for example), it will take your workers at least 15 minutes to fill it out.
Please note the survey for the Young Worker Award cannot be combined with the other surveys, as this must be deployed only to those workers in your organization who are under the age of 25.
- My employees have completed the perception survey. Now what?
At this time, you will not receive any further communication from the Canada's Safest Employers committee. Our judges are hard at work reviewing your nomination packages and the results from your surveys! The next point of communication will be once the winners are chosen.
- When will the winners be notified?
The winners will be notified by phone the end of August.
- Will I be notified if I do not win?
Yes, you will receive an email at the end of August.
- When will the winners be announced publicly?
The winners will be announced on www.cos-mag.com
the day after the awards gala, and winners will be profiled in the October/November issue of Canadian Occupational Safety.
- When is the awards banquet?
It will be held October 28, 2015, at Arcadian Court in Toronto.
- My company is a past winner. How long can we keep the logo on our website/materials?
You can use the logo as long as you want. For example, if you were a 2013 winner and the logo has '2013' on it, you can still use this in 2015 and beyond!
- What awards are available?
There can be one gold and silver winner for each award. (Each category of the "Safety Award" can have one gold and silver winner). Please note there is no guarantee for this number of awards. In the past, some categories do not have a silver winner. On the other hand, many categories end up having two silver winners when there is a tie.
- Will my nomination information be publicly available?
No. Your nomination information is confidential. The only people who will see it is the Canada's Safest Employers organizing committee and the judges.